Simplify procurement process using chatbot

Simplify procurement process using chatbot

Vedanta’s procurement team had to sift through complex and bulky tax documentation (GST, SAC codes, etc.) and policies every time they had to procure from a vendor. Also, being a large organisation, the team wasn’t always clear who were the right subject matter experts to reach out to for clarifications.

They deployed a procurement chatbot with the help of a Workplace bot partner Leena.ai. The procurement team uses this chatbot to clarify queries related to Taxation, documents (Forms, guidelines, policies, procedures, & Annexures), and detailed profiles of people (to view their expertise and skills). The bot made the life of procurement team a lot easy as now they do not have to go through lengthy documents and also can easily find the right expertise in the organisation.

How to do it in your organisation in three simple steps

  • Align technical resources (who have experience in working with APIs) either in-house or from a third party such as Leena.ai
  • Create a time bound launch plan, and program manage it to launch [Technical documentation on bots here]
  • Create an exciting communication plan to announce the launch of this bot and a simple how-to video showing how to interact with it

About Vedanta Resources

Vedanta resources is a global diversified metals and mining company with interests in Zinc, Lead, Silver, Copper, Iron Ore, Aluminium, Power, and Oil & Gas. The company is headquartered in London, UK. As of April 2017, it directly and indirectly employs over 67,000 people with operations spanning across India, Zambia, Namibia, South Africa, Liberia, Ireland, and Australia.

More about the company here.

Vedanta launched the Phase 1 of the Workplace to all on-roll employees totalling over 13,000 people globally in early 2017. They became the first company globally to re-launch Workplace along with a custom bot.

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